Facilities, space and operations — connected
People. Places. Progress.
Opsivio gives universities, TVET colleges, municipalities and public institutions one secure platform to manage facilities, academic space, timetables, maintenance, assets, projects, venues, property and service delivery.
Institution-scoped accessAuditable workflowsMulti-campus readyIntegration-ready architecture
Explore monthly packages →YOUR INSTITUTION, CONNECTED
Campus & facilities operations
Build your operating picture
Register facilities and authorised staff.
Connect approved data sources.
Review results from your own records.
Operational workspaces
Space allocation Rooms & capacity
Venue applications Bookings & approvals
Maintenance Work orders & evidence
One operating picture
Facilities management, scheduling and institutional operations in one controlled platform.
Opsivio connects requests, people, rooms, buildings, assets, workflows and evidence so departments work from the same trusted operational picture instead of disconnected spreadsheets and systems.
Capture
Receive requests, records, student rosters and evidence from staff, citizens, applicants, call centres and field teams.
Coordinate
Route work and bookings to the correct department, person, team, room, location, asset, project or venue.
Control
Prevent clashes, track SLAs, approvals, expenditure, risk, inspections, utilisation and accountability.
Improve
Turn live operational data into management dashboards, reports, space plans and defensible decisions.
Academic Space & Timetabling
Open your calendar. Find your venue. Book without clashes.
Designed to feel effortless for lecturers while still giving timetabling and space teams full control. Lecturers see their own calendars; venue calendars show every class in a room; shared spaces remain institution-wide unless deliberately restricted.
My lecturer calendar
Each lecturer sees their own classes in simple day, week, month and semester views.
Click-to-view venue calendars
Open any classroom, lab or workshop and see every class scheduled there for the selected day, week, month or semester.
Shared by default
General teaching venues stay available institution-wide. Only specialist or controlled rooms are restricted to a department or faculty.
Clash-free booking
Opsivio checks venue, lecturer and shared-student clashes before a timetable entry is saved.
Student roster reconciliation
Import enrolment information, including supported PDF rosters, and compare demand with allocated teaching spaces.
Space utilisation & planning
Measure occupancy pressure, under-used rooms and capacity shortfalls to support reallocation or expansion decisions.
Modular by design
Deploy the capabilities your institution needs without creating another silo.
15 active modules share one visual language, access model, audit trail and institution-wide reporting layer.
01Core
Service Requests & Complaints
Citizen and internal requests, complaints, SLAs, category-based internal or external provider routing, assignment, escalation and closure evidence.
02Operations
Buildings & Space
Institutional buildings, campuses, floor area, spaces, capacity and utilisation performance.
03Operations
Classroom & Academic Space
Lecturer day/week/month/semester calendars, venue calendars, shared or restricted teaching spaces, clash-free booking, PDF roster reconciliation and capacity planning.
04Operations
Maintenance
Reactive, preventive and scheduled maintenance with work allocation and SLA monitoring.
05Operations
Asset Management
Fixed and movable non-vehicle equipment such as generators, pumps, UPS systems, machinery, ICT equipment and other institutional assets, with condition, servicing, warranty and replacement intelligence.
06Operations
Fleet Management
Vehicle register, odometers, servicing, registrations, drivers, tracker-ready telemetry, trips, locations and replacement intelligence.
07Operations
Teams & Field Work
Field teams, supervisors, workload, arrivals, evidence and performance.
08Operations
Inspection Management
Reusable mobile-friendly inspection templates, scheduled inspections, checklist responses, findings, follow-up actions and evidence across buildings, properties, venues, projects, settlements, assets, contractors and H&S.
09Management
People & Roles
Institution users, departments, roles, access scope and account status.
10Property
Property Management
Residential stock, applicants, allocations, leases, rent, arrears, inspections and vacancies.
11Management
Project & Fund Management
Feasibility through handover with owners, milestones, expenditure, evidence and underspending alerts.
12Operations
Venue Booking
Venue availability, applications, approvals, agreements, calendars and utilisation reporting.
13Community
Informal Settlements
Full settlement operations: maps, structures, households, residents, incidents, services gaps, upgrading readiness, imagery-ready growth monitoring and field verification.
14Management
Reports & Executive Analytics
Institution-wide analytics, executive dashboards and comprehensive PDF reporting.
15Management
Integration Hub
Integration-ready connections for SAP, WhatsApp, Datanamix verification, vehicle trackers, email, GIS, student systems and external services.
Built around institutions
Local operational reality. Enterprise-level control.
Configure campuses, departments, roles, workflows and reporting without losing institution-wide oversight.
Universities & TVET colleges
Coordinate lecturer calendars, shared teaching venues, timetables, campuses, buildings, maintenance, assets, projects and venues from one operating layer.
Municipalities
Connect citizen demand, human settlements, venues, rental stock, assets, projects and service teams in one operating picture.
Public institutions
Give departments one auditable workspace for requests, people, places, assets, approvals, evidence and reporting.
Monthly subscription packages
Choose the scope that fits your portfolio.
Clear monthly fees for municipalities, institutions and private landlords. Your quotation confirms portfolio size, staff access, support and rollout scope. All prices exclude VAT.
Municipal property & rental
Managed rental operations for a municipal housing portfolio.
R25 000/ month
Excluding VAT- Around 500 units and 50 named staff
- Applicants, leases, rent, defects and audit reporting
- Tailored rules and 10 business-hours support hours per month
Property + Venues + Projects
Three connected modules for one institution.
R35 000/ month
Excluding VAT- Around 500 units, 20 venues and 25 active projects
- 50 named staff across one institution
- Rental, venue approvals, milestones and fund reporting
Broader municipal operations
A scoped rollout across your institution’s operational modules.
R60 000/ month
Excluding VAT- A defined multi-module institution rollout
- Staff, asset and storage allowances agreed in your quote
- Business-hours support and rollout scope agreed before go-live
Portfolio and staff figures are indicative package allowances, confirmed during scoping. Subscription begins at agreed production acceptance.
Compare smaller municipal and individual module packages
| Package | Monthly fee, excl. VAT | Indicative scope |
|---|---|---|
| Municipal rental core | R15 000 | Up to 250 units and 25 staffA smaller rental portfolio with standard workflows and lighter support. |
| Larger municipal rental | R35 000 | Around 1,000 units and 75 staffVolume and support requirements confirmed in your quotation. |
| Institutional maintenance & assets | R9 500–R22 500 | About 10–25 active operatorsAsset registers, preventive and reactive work, and standard reporting. |
| Municipal venue package | R4 950–R8 500 | 10–20 venuesVenue calendars, staff approval rules and agreed support. |
| Project & fund package | R10 500 | Up to 25 active projects and 25 staffMilestones, expenditure, evidence and fund workflows. |
| Metro / high-volume / bespoke | Scoped quote | Scope agreed with your institutionCapacity, interfaces, support and delivery requirements priced individually. |
Private landlords
Smaller portfolios. Smaller monthly fees.
Rental subscriptions with defined unit and staff limits. Setup, support and acceptance are agreed for your portfolio.
Landlord Starter
Self-service rental records and standard reports.
R299/ month
Excluding VAT- Up to 20 units
- 2 named staff
- Setup and acceptance agreed before activation
Landlord Portfolio
Standard rental and defect administration.
R1 199/ month
Excluding VAT- Up to 100 units
- 5 named staff
- Setup and acceptance agreed before activation
Larger Private Portfolio
Portfolio administration with capped remote support.
R2 999/ month
Excluding VAT- Up to 250 units
- 10 named staff
- Clean source data and agreed support limits
Onboarding quoted for your workload
One-off onboarding is quoted separately after reviewing units, tenants, applicants, data quality, interfaces and training. It is confirmed before implementation.
Provider usage charged separately
Verification checks, SMS/WhatsApp, imagery, payment fees, external licences, bespoke development and on-site work are outside the monthly fee unless included in your quotation.
Comparable-quote price assurance
A 15% price assurance can be agreed against a verified written quotation with matching scope, capacity, support and implementation over 36 months. The same tax, hardware and provider-usage exclusions apply.
See the platform working
Move from presentation to operational proof.
Sign in to the secure platform for institution-scoped workflows, records and reporting, or arrange a guided walkthrough with our team.